Career Opportunities At Driftpile Cree Nation

Open Job Postings

POSITION

Executive Assistant

DEPARTMENT

Chief and Council



JOB SUMMARY

Under the general supervision of the Band Administrator. The Executive Assistant will be responsible for:

Essential Functions:

  • Ensures review of all documents and correspondence addressed to the Chief & Council is determined by priority with a copy to appropriate personnel.
  • Gathers, organizes, and prepares information for comprehensive review and informs the Chief & Council and senior management of immediate required action.
  • Assists with preparation of agendas for regular Council meetings and other meetings as directed by Chief & Council or Administrator is properly carried out. ie: confirmation of appointments, gathering necessary documents, etc.
  • Ensures that minutes are prepared, motion books are updated, Council files are maintained accurately, incoming and outgoing correspondence is recorded properly.
  • Attends meetings to record minutes and prepares tasks/directives issued by the Chief & Council. Conducts follow—up and reports their status to Chief and Council.
  • Ensures follow-up of minutes and directives from special and regular meetings of Chief & Council are directed to the proper personnel.
  • Ensures proper maintenance of minutes, directives and status reports.
  • Attends all management meetings as required.
  • To undertake actions on Chief & Council travel arrangements.
  • Other related duties as required by the Chief & Council and Band Administrator


Secondary Function:

  • Direct band members requests to the appropriate programs or services.
  • Performs relevant tasks as directed by the Chief or Council.
  • Photocopy, distribute and file documents as necessary.
  • Maintain communication with senior management.
  • Assists the Administrator as and when required.
  • Prepares Chief and Council budgets in conjunction with the Band Administrator.
  • Identifies and reports in a timely manner, all potential budget or cost over-runs to the Band Administrator, and the Director of Finance.
  • Develop public relations strategies and manages day-to-day activities in order to complete communication initiatives; including writing press releases and other promotional materials;
  • Coordinate a variety of communications initiatives including website maintenance, monthly newsletter writing and production
  • Prepares and coordinates all communications directly with reporters and editors to ensure the Driftpile Cree Nation message makes it into print and electronic media


QUALIFICATIONS & REQUIREMENTS

  • Administration certificate or diploma and five years minimum experience in related field such as business administration, commerce, industrial relations or related social science.
  • Basic administrative skills including proficient use of computer and software.
  • Fluency in the Cree language is an asset.
  • Some travel required
  • CPIC & CWIS attached to application
  • 2 current written references.

Deadline for applications: APRIL 10, 2018 @ 3 pm Please be advised that we reserve the right to invite only those that we express interest in to interview on APRIL 12, 2018.

Submit inquiries and applications to: Mr. J.R. Giroux Acting Administrator