Career Opportunities At Driftpile Cree Nation

JOB SUMMARY

Under the general supervision of the Band Administrator. The Executive Assistant will be responsible for:

Essential Functions:

• Ensures review of all documents and correspondence addressed to the Chief & Council is determined by priority with a copy to appropriate personnel.
• Gathers, organizes, and prepares information for comprehensive review and informs the Chief & Council and senior management of immediate required action.
• Assists with preparation of agendas for regular Council meetings and other meetings as directed by Chief & Council or Administrator is properly carried out. ie: confirmation of appointments, gathering necessary documents, etc.
• Ensures that minutes are prepared, motion books are updated, Council files are maintained accurately, incoming and outgoing correspondence is recorded properly.
• Attends meetings to record minutes and prepares tasks/directives issued by the Chief & Council. Conducts follow—up and reports their status to Chief and Council.
• Ensures follow-up of minutes and directives from special and regular meetings of Chief & Council are directed to the proper personnel.
• Ensures proper maintenance of minutes, directives and status reports.
• Attends all management meetings as required.
• To undertake actions on Chief & Council travel arrangements.
• Other related duties as required by the Chief & Council and Band Administrator

Secondary Function:

• Direct band members requests to the appropriate programs or services.
• Performs relevant tasks as directed by the Chief or Council.
• Photocopy, distribute and file documents as necessary.
• Maintain communication with senior management.
• Assists the Administrator as and when required.
• Prepares Chief and Council budgets in conjunction with the Band Administrator.
• Identifies and reports in a timely manner, all potential budget or cost over-runs to the Band Administrator, and the Director of Finance.
• Develop public relations strategies and manages day-to-day activities in order to complete communication initiatives; including writing press releases and other promotional materials;
• Coordinate a variety of communications initiatives including website maintenance, monthly newsletter writing and production
• Prepares and coordinates all communications directly with reporters and editors to ensure the Driftpile Cree Nation message makes it into print and electronic media

QUALIFICATIONS & REQUIREMENTS

• Administration certificate or diploma and five years minimum experience in related field such as business administration, commerce, industrial relations or related social science.
• Basic administrative skills including proficient use of computer and software.
• Fluency in the Cree language is an asset.
• Some travel required
• CPIC & CWIS attached to application
• 2 current written references.

Deadline for applications: APRIL 10, 2018 @ 3 pm Please be advised that we reserve the right to invite only those that we express interest in to interview on APRIL 12, 2018.

Submit inquiries and applications to: Mr. J.R. Giroux Acting Administrator